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And since this website’s main focus is on Outlook, it makes sense to start with Outlook as well ;-).
The command for the manual update procedure can be found here: Outlook will automatically download updates only unless the size of the changes is larger than 12.5% (one-eighth) of the total OAB size.
This situation however is extremely rare since the default maintenance time on Exchange is at AM and updates and downloads are usually performed during working hours.
Even though Outlook is the last in the chain, it is often the first level where the troubleshooting takes place as usually this is where the request is coming from.
In that case the whole OAB is being downloaded again.
In a later section, it is explained how to modify this.
When the value is set to 0, Outlook will use 16 to prevent a “divide by 0” error.Note: To locate this option, follow these steps: On the Tools menu, point to Send/Receive, point to Send/Receive Settings, and then click Define Send/Receive Groups. When you click to select the Download offline address book check box and then click Address Book Settings, the Offline Address Book dialog box appears.In this dialog box, you can specify either No Details or Full Details.The Download offline address book check box in the Send/Receive Settings - "Group_name" dialog box does not affect the 24-hour download process.In fact, Outlook cached mode will continue to download the offline address book every 24 hours regardless of whether the option is enabled.
These settings affect the offline address book download.